14th May 2026 Agenda Annual Meeting of the Council
WILLINGHAM By STOW PARISH COUNCIL
ANNUAL MEETING OF THE COUNCIL - THURSDAY 14th MAY 2026, 7.30pm
Public participation – Members of the public may raise subjects they wish to bring to the attention of the parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made during the meeting. The time will be 10 minutes’ maximum unless the council decides otherwise. Listeners should note that decisions cannot be made at this meeting on items not on the agenda.
L Brooks-Sleight
Lisa Brooks-Sleight – Clerk to the council
clerk@willinghambystow-pc.gov.uk 10th May 2026
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AGENDA
67/2026 To elect Chairman and obtain signature of Declaration of Acceptance of Office
68/2026 To elect Vice-Chair
69/2026 To receive apologies with reasons
70/2026To record declarations of interest in accordance with the Localism Act 2011 for any listed agenda items below.
71/2026 To review & approve Financial Regulations
72/2026 To review & approve the Standing Orders
73/2026 To review & approve an Internal Controls HR Data Protection Document
74/2026 To review & approve the Data Protection Policy
75/2026 To review & approve Cemetery Regulations/Fees
76/2026 To review & approve Record Retention Policy
77/2026 To review & approve Grievance Policy
78/2026 To review & approve Complaints Procedure
79/2026 To review & approve Disciplinary policy
80/2026 To review & approve Data Breach Policy
81/2026 To review & approve Freedom of Information
82/2026 To review & approve Subject Access Procedures
83/2026 To appoint & approve the HR group members and a Village Hall representative
84/2026 To review & update the Councillor allowances, expenses, travel and subsistence Policy statement
85/2026 To review and approve the Co-option Policy & Procedure
86/2026 To review & approve the Training Policy
87/2026 To review & approve the Communications Protocol
88/2026 To appoint an Internal Auditor for year 2026/27
89/2026 To review & approve the PC Bank signatories
90/2026 To check all members agree to receive their summons by email and their Register of Interest Forms are up to date
91/2026 To agree, if necessary, to temporary suspend the meeting for a period of no more than 10mins to allow for public participation.
92/2026 To receive any reports from LCC councillor/WLDC councillor/ Police
93/2026 To approve & sign the Minutes of the Council meeting held on 9th April 2026
94/2026 To receive the Clerk’s report
95/2026 To approve the 2026/27 WLDC Defibrillator Maintenance Scheme and the Microsoft 365 year fee
96/2026 Highways -to consider any highways issues & determine any actions required
97/2026 Planning -to receive any correspondence/decisions by WLDC and discuss any planning applications.
Ref: WL/2026/00333 Planning application to erect 1no. agricultural building, Park Farm
Ref: WL/2026/00125 Replace Conservatory with extension, Lochearn House, Cotgarth WL granted with conditions
98/2026 Certificate of Exemption – AGAR 2025/26 Form 2 to consider, approve & sign
99/2026 Internal Auditor
a. To receive the Internal Auditors Report 2025/26 and note any comments
b. To receive the AGAR Internal Auditors Report 2025/26
100/2026 AGAR 2025/26
a. To complete, approve & sign the Section 1 – Annual Governance Statement 2025/26
b. To confirm & approve the Section 2 – Accounting Statements 2025/26
c. To confirm dates of the Notice of Public Rights and Publication of Annual Governance & Accountability Return (Exempt Authority)
101/2026 Finance
a. To approve the 31st of March 2026 Bank Reconciliation
b. To approve & sign the monthly reconciliation of the accounts with the corresponding Bank statements – up to 30/04/2026 with the current account balance of £24,762.97 and approve the payments listed below:
Grass contractor - March invoice - 625.71
- April invoice (inc cut yew tree) mins61/2026 735.71
Salary April 529.92
WLDC Defib Scheme 114.00
102/2026 School Trust Fund – to receive any updates
103/2026 Village Newsletter – to receive an update and quotes to print
104/2026 Grange Lane/High St – update on the grassed area/trees
105/2026 Correspondence (sent prior by email)
NALC Chief Executive Bulletin
Lalc Enews
106/2026 Agenda Items for next meeting (by 4th June) and to take any points from members
The date & time of the Annual Council Meeting as Thursday 11th June 2026 at 7.30pm in Willingham Village Hall committee room