8th May ANNUAL MEETING OF THE COUNCIL
WILLINGHAM BY STOW PARISH COUNCIL
MINUTES of the ANNUAL MEETING of WILLINGHAM by STOW PARISH COUNCIL
held on Thursday 8th May 2025 at 7.30pm
___________________________________________________________________________
Present: Cllrs D Bingham (Chairman), T Clifton, D Leak
In Attendance: L Brooks-Sleight – clerk, WLDC Cllr L Mullally
2025/50 To elect Chairman– Cllr Bingham was proposed & seconded and voted as Chair, the
Declaration of Acceptance of Office was signed Resolved
2025/51 To elect Vice-Chairman – Cllr Bates was proposed & seconded and voted as Vice Resolved
2025/52 Apologies – received from Cllr Bates, Devine and resignation from J Didcock. accepted Resolved
2025/53 Financial Regulations reviewed, no updates – proposed & seconded and voted. Resolved
2025/54 Revised Standing Orders approved - proposed & seconded and voted. Resolved
2025/55 Internal Controls HR Data Protection Document reviewed & no updates - proposed & seconded and voted. Resolved
2025/56 Register of Assets approved proposed & seconded and voted. Resolved
2025/57 Cemetery Regulations/Fees approved, no updates - proposed & seconded and voted. Resolved
2025/58 Risk Assessment Policy updated - proposed & seconded and voted. Resolved
2025/59 Social Media Policy – updated, proposed & seconded and voted. Resolved
2025/60 Grievance Policy – no updates proposed & seconded and voted. Resolved
2025/61 Complaints Procedure no updates - proposed & seconded and voted. Resolved
2025/62 Disciplinary policy no updates - proposed & seconded and voted. Resolved
2025/63 Grants & Donations Policy – no updates, proposed & seconded and voted. Resolved
2025/64 Freedom of Information – no updates, proposed & seconded and voted. Resolved
2025/65 Subject Access Procedures – no updates, proposed & seconded and voted. Resolved
2025/66 HR group members – Cllr Bingham & Bates and a Village Hall representative – Cllr Connell, proposed & seconded and voted. Resolved
2025/67 The meeting dates were approved as the 2nd Thursday of each month except Aug & Jan to be held in Willingham VH for 2025/26 Resolved
2025/68 Insurance arrangements 2025/26 – not received – add to June meeting agenda
2025/69 Internal Auditor 2025/26 was proposed & seconded for LALC Auditor and voted. Resolved
2025/70 PC Bank signatories were reviewed. Cllr Bingham, Bates & Leak to remain, J Didcock to be removed, Cllr Clifton to be added. Proposed & seconded Resolved
2025/71 Register of Interest Forms all members present confirmed their forms were up to date
The Chair closed the meeting at 7.44pm