2023 PARISH COUNCIL MINUTES OF MEETINGS

  WILLINGHAM BY STOW PARISH COUNCIL

MINUTES of the MEETING of WILLINGHAM by STOW PARISH COUNCIL

Present:  Cllrs D Bingham (Chairman), M Bates, D Leak, D Wain  

In Attendance: L Brooks-Sleight (Clerk)

2023/1 Apologies for Absence

                Cllr Didcock  – illness

2023/2 Public Participation

                None present

2023/3 Minutes of last Meetings

                The Minutes of the Parish Council Meeting held on 10th November 2022 were approved and signed as true & correct record Resolved

2023/4 Declarations of Interest

                 None received

2023/5 Representatives Report

• WDLD Cllr T Coulson – informed the PC that there was money in CIF if the council required

             grant funding.  Also spoke to the PC regarding the issues around the Solar Farms

             from batteries/views/close to homes/loss of farmland.

             Mike Head, new Community Policing Inspector would like to meet all PC, clerk to arrange this

• Saxilby Police – monthly crime report circulated prior to meeting

2023/6 Clerks Report

• May meeting – advised to change a week later -18th May 2023 due to May Elections (votes/papers etc)
• Clerk didn't attend the course on Council Powers & procedures, the venue way changed 2 days before the course to Mablethorpe. I have asked them to let me know when next in this area. Clerk completed the advanced website course, and will update website over the coming months
• Thank you received- to the Parish Council who assisted with the finance to enable the Christmas lights on the church, completely rewired
• Cemetery – Sharps graves been levelled
• BS North – grass cutting agreement - Thank you for returning the signed Parish Agreement letter so swiftly, we are delighted that you wish to continue. We can confirm that we have all the information we require, and our records are now up to date. We will be in touch in due course when we are able to confirm the contribution rate for 2023/24.

2023/7 Solar Farms

             Cllr Bates reported back from 7000 acre meeting and new meeting 1st February 2023

2023/8 School Trust Fund

             The PC was given information received from the present secretary of the Trust Fund who would like

             the PC to take over the Trust. The PC discussed this, and the clerk provided information received

             from LALC/NALC regarding LTN 28 Basic Charity Law. The PC approved in principle to take on

             as sole corporate body subject to clarification from LALC/NALC. To be carried over to February meeting

2023/9 Layby near Doctors Surgery

             No further information, February agenda

2023/10 Cemetery

               The clerk has had issues with burials/late payments/missing memorials. The PC discussed the extra

               work this has created and the Funeral Directors not following the Cemetery Rules & Regulations.

               It was approved to add an amendment, charging £100 (£50 for the clerk extra admin work) –

               16. For any late payment/unauthorised activity within Willingham by Stow Cemetery, a fee of

                  £100 will be issued along with the company/persons been prohibited from the cemetery until

                  all fees have been paid.  Resolved

2023/11 Internal Audit

                The interim internal audit report wasreceived – no comments Resolved

2023/12 Defibrillator Training Request

              No reply from LIVES, clerk to contact other providers

2023/13 Highways

                To consider any highways matters & determine any actions required

• Parking on Marton Rd – email received regarding the parking, PC agreed its getting worse and still an issue
• Grange Lane road closure - fibre

2023/14 Bus Stop

               Cllr Bingham to look at the bus stop and get a quote for next meeting

2023/15 Planning

      To receive any correspondence/decisions by WLDC and discuss any planning applications.

                Ref: 146024 Application for approval of reserved matters to erect 1no. dwelling considering

                        appearance, landscaping, layout and scale - following outline planning permission 140902

                        granted 29 May 2020. Land at 1 Cotgarth Lane no comments

                Ref: 145490 Planning application for conversion of existing out-buildings additional

                        accommodation ancillary to existing dwellinghouse, Magin Moor Farm  no comments

                Ref: 146049 Planning application to remove 2no. open sided open sided shed and erect 1no.

                        Det. bungalow - resubmission of 144624.  Land adjacent to Highfield Garage Gainsborough

                        all in favour, no objections

                Ref: 145961 Application for a lawful development certificate to create 1no. apartment. 3 Willingham House no comments

2023/16 Finance

1. The FINAL 2023/24 Precept was approved as £14,000, clerk to send to WLDC Resolved
2. The monthly accounts for payment & corresponding bank statements were approved as a true & correct  record Resolved                                                                              

                                                                                                      Net             VAT

2023/17 Correspondence for Information

1. Parish News - 14th Edition (emailed prior)
2.  Saxilby Police December Newsletter (emailed prior)
3. Quickline Communications (emailed prior)
4. Town and parish council newsletter November 2022 (emailed prior)
5. Parish Newsletter - 16th edition (emailed prior)

2023/18 Agenda Items for next meeting and to take any points from members

• Kings Charles III Coronation
• Cllr Wain -compliment received from a resident – Cotgarth Lane looking clean
• Cllr Bates -bench has been installed near the bridge on Fillingham Lane, the one for the Parish Field will be installed in the next few weeks
• Cllr Bingham – informed the PC of Parish Field meeting with Steve Leary, how pleased with what we were doing there and further funding would be available soon for possible picnic bench/shelter
• Office printer & Laptop issues – clerk to look for replacements.

2023/19 To consider the exclusion of the public and press in accordance with the Public Bodies (Admission to Meetings) Act 1960 s1 (2) due to the confidential nature of the

             items to be Discussed    none       

The date & time of next Parish Council meeting is Thursday 9th February 2023 at 7.30pm in Willingham Village Hall committee room

Meeting ends – 8.50pm