Annual Meeting of the Council May 18th
WILLINGHAM BY STOW PARISH COUNCIL
MINUTES of the ANNUAL MEETING of WILLINGHAM by STOW PARISH COUNCIL
held on Thursday 18th May 2023 at 7.30pm
Present: Cllrs D Bingham (Chairman), Q Connell, J Didcock, D Leak,
In Attendance: L Brooks-Sleight (Clerk)
Election Results - All members present have updated their Register of Interest forms & signed the Declaration of Acceptance of Office prior to meeting.
2023/90 To elect Chairman and obtain signature of Declaration of Acceptance of Office -
Cllr D Bingham was approved by all as Chair and signed the Declaration of Acceptance Resolved
2023/91 To elect Vice-Chairman - Cllr M Bates was approved by all as Vice-Chair in his absence Resolved
2023/92 To received Apologies -Received from Cllr Bates – holidays
2023/93 To review & approve Financial Regulations – approved Resolved
2023/94 To review & approve Standing Orders - approved Resolved
2023/95 To accept and approve an Internal Controls HR Data Protection Document – approved Resolved
2023/96 To review & approve Register of Assets - approved Resolved
2023/97 To review & approve Cemetery Regulations/Fees - approved Resolved
2023/98 To review & approve the Risk Assessment Policy - approved Resolved
2023/99 To review & approve Social Media Policy- approved Resolved
2023/100 To review & approve Data Protection Policy & Data Breach Policy - approved Resolved
2023/101 To approve Email Retention Policy - approved Resolved
2023/102 To review & approve Complaints Procedure - approved Resolved
2023/103 To review & approve Grants & Donations Policy - approved Resolved
2023/104 To review & approve Freedom of Information - approved Resolved
2023/105 To review & approve Subject Access Procedures - approved Resolved
2023/106 To appoint a Village Hall representative – Cllr Connell volunteered Resolved
2023/107 To review & approve the insurance arrangements/quotes received - approved Resolved
2023/108 To appoint Internal Auditor for year 2023/24 – approved LALC as previous year Resolved
2022/109 To receive Internal Auditors report – received no comments Resolved
2023/110 To approve AGAR External Audit Exception Certificate - approved Resolved
2023/111 To approve Annual Audit 2022/23
a. Section 1 Annual governance statement 2022/23 - approved Resolved
b. Section 2 Accounting statements 2022/23 - approved Resolved
Sign: Dated: 8th June 2023 12